Tuesday

October 7, 2025 11:00 am

- 11:50 am

Athena B

Year 2: FCA into Action:

Generate & Execute Projects (University of Miami Health)

At SRAPPA 2024, Halcyon Facilities Group presented a new strategy for tackling deferred maintenance at the University of Miami. As a follow up to that presentation, we now want to provide a deeper look into how that pilot has been adopted across the entire portfolio and the impact it has had on stabilizing critical infrastructure.

Many campuses rely on facility condition assessments to understand infrastructure risks, communicate needs, and generate additional funding for deferred maintenance, but often the FCA falls short of developing an execution strategy of feasible projects to draw down on deferred maintenance. In this case study, hear how University of Miami Health took the next step by applying a low-cost refurbishment model to maximize their investment output and address more assets within their portfolio to stabilize MEP systems. Through engineered assessments, Miami Health was able to reprioritize their deferred maintenance list and generate scopes of work that were based on operating performance rather than age of asset.

Miami Health now has a 3-year executable project list ready for capital approval. In FY25, Halcyon Facilities Group executed 30 projects which stabilized 88 total assets at Miami Health.

Learning Objectives (3-5):

• Generate projects from your deferred maintenance needs list

• Prioritize your project list based on operating condition rather than age of assets

• Right-size investments through targeted scopes of work

• Execute projects with less money, time & minimal impact to operations

Erica Barbuto

Managing Partner

Halcyon Facilities Group

Erica is a partner at The Halcyon Facilities Group and has spent her career guiding >80 higher education and healthcare clients on deferred maintenance strategies, capital planning, facility condition assessments, space utilization efforts, and staffing assessments. More recently, Erica has held the role as Infrastructure Director for a 10M GSF Healthcare system supporting capital planning & leading a team of project managers execute infrastructure projects. Previous speaking engagements include The Higher Education Facilities Forum, The Association of Physical Plant Administrators, Virginia Association of Physical Plant Administrators, The Chronicle of Higher Education and The National Association of State Facilities Administrators

John Less

Managing Partner

Halcyon Facilities Group

John is a managing director at The Halcyon Facilities Group providing FM solutions to clients across healthcare and higher education. John’s other work experience includes Vice President of Operations for Crothall Healthcare and held facility leadership roles at Virginia Commonwealth University, the NIH, and the US Navy. John led FM work forces >300 staff and operating budgets of >$130M. He is a registered Professional Engineer, received his MBA from GWU and his M.S./B.S. in Civil Engineering from the University of Akron.

Dr. Stephen Wooldridge

Vice President and Chief Facilities Operations & Planning Officer

University of Miami Health

Steve is the Vice President & Chief Facilities Operations & Planning Officer for the University of Miami Health. Previously, he served as VP, Real Estate and Facilities for MedStar Health, a $6B healthcare system based in Columbia, MD. He has enterprise-wide strategic and operational responsibility for managing the real estate services, design/construction, and facility operations for 10 hospital campuses and over 300 non-acute sites in Maryland, Washington, D.C., and Northern Virginia.

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Athens, GA | October 6-10, 2025

This conference equips you with the latest knowledge and best practices, ensuring your institution remains at the forefront of innovation and compliance.